Recruitment Operations Executive (Stat Board / Hybrid) - #1121104

P-Serv is partnering our Client, a leading name in digital transformation and they are looking for HR talents to be a part of the team!

Job Responsibilities

• Manage the process of advertising job vacancies including but not limited to creating job postings in

  internal and external recruitment sites where required, triggering posting to other integrated

  recruitment platforms, updating, expiring, or extending postings via Workday, Foundit, Careers@Gov

• Track and update recruitment status on SharePoint, including but not limited to reporting on which

  applicants are in interviewing and security/reference checks stages and highlight to recruiters on any activities at risk of falling behind target schedules

• Manage the process of interview scheduling upon recruiter request, including but not limited to arranging interviews for candidates (external and internal candidates) with the interview panel, contacting panelists Personal Assistants to get their availability, contact candidates to check for availability, book rooms (face-to-face interviews), send confirmation emails, interview details and relevant interview materials (e.g., application forms, interview assessment forms, interview questionnaire for applicant to complete before interview)

• Prepare interview file for the interview, triggering interview forms in Workday as per recruiter request, and ensure interview feedback form is in candidate's Workday profile with the correct naming convention

• Manage candidate administration including but not limited to requesting, collating, and validating candidate documents (e.g., certificates), employment pass processing, providing information to recruitment managers as needed

• Forward relevant documents to internal team for onboarding

• Manage the post-interview process by sending the candidate experience survey, collating data such as the number of surveys sent for reporting on quarterly basis

• Prepare Letter of Offer (LOF) within 1 working day upon recruiter request, ensure necessary approval is cleared before issuance of any LOF, and send email to candidate Letter of Offer (LOF)

• Prepare Conferment Letter for salary adjustment

• Demonstrate flexibility and readiness to cross-deploy skills and expertise to support different teams

• Any other ad-hoc matters

Job Requirements

• Diploma in Human Resources or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as VLOOKUP and pivot tables are important)

• Experience with Workday or other leading HR Systems preferably

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Mon – Thu, 8.30am – 6pm ; Fri, 8.30am - 5.30pm

• MapleTree Business City (Nearest MRT – Labrador Park)
  

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R1106405 | EA Personnel Name: Khadijah Abdul Rahman