Executive Business Assistant (North, up to $7000) - #1120550

Job ID: 1123422

Responsibilities:
The Executive Business Assistant to the Chief Operating Officer (COO) holds a pivotal and high-impact role in driving the company’s global operational success. Serving as the COO’s trusted advisor and key liaison, you will deliver comprehensive, proactive, and confidential support to ensure seamless coordination of priorities, effective communication, and smooth execution of strategic initiatives.
In this role, you will collaborate closely with senior stakeholders across regions, manage complex projects, analyze financial and operational data, and prepare executive-level reports and presentations to facilitate informed decision-making. This position requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced and dynamic environment.

• Project & Administrative Support: Provide high-quality project and administrative support to the COO and team, including research, data analysis, task management, and maintaining digital documentation through SharePoint and wiki systems.
• Financial Analysis: Review, analyse, and generate financial documents such as business cases, cost comparisons, and scenario analyses.
• Presentations & Communications: Create and maintain executive-level presentations and reports using PowerPoint; draft key communications and briefing materials.
• Facilitation & Coordination: Coordinate and facilitate meetings, workshops, and business reviews across multiple global time zones. Prepare agendas, minutes, and follow-ups, and support the preparation of board papers and reports.
• Calendar & Travel Management: Manage the COO's complex schedule, prioritizing commitments, coordinating travel logistics, and managing communications with internal and external stakeholders.
• Project Coordination: Drive smaller strategic projects on behalf of the COO, ensuring alignment with organizational objectives and timely delivery of business outcomes.
• Any other ad hoc duties assigned

Requirements:
[Must]

• Candidate must have at least a bachelor’s degree in business administration, economics, finance, communications, or related
• At least 5 years of experience in Finance, Marketing, Office Management, or a similar executive support function.
• Proven ability to handle confidential information with integrity and discretion.
• Exceptional organisation and project management skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills; professional and confident when engaging with senior stakeholders.
• Good understanding of financial acumen for P&L, balance sheets, and business metrics.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint), Teams, Zoom, and SharePoint; Power BI experience is a plus.
• Proactive, resourceful, and adaptable, with a strong sense of initiative and problem-solving capability.

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