Accounts and Admin Assistant - #1119999

Accounts & Admin Assistant

Company Overview

West-Street Carrier is a logistics and supply chain company with over 30 years of experience in freight, warehousing, transport, and distribution. We are in the midst of strengthening and modernizing our operations, and we’re looking for a meticulous, trustworthy, and proactive Billing & Accounts Assistant to join our team.

This role is ideal for someone who is hands-on, independent, and confident in solving issues — a person who doesn’t wait to be told what to do but takes initiative to get things done right.

Key Responsibilities

• Prepare and process accurate, timely billing for warehousing, transport, and logistics services.

• Handle accounts receivable (AR) and accounts payable (AP), including calling customers for payment follow-ups.

• Contact banks or vendors directly to clarify or resolve billing and payment issues — take ownership to see things through.

• Verify supporting documents (delivery orders, job sheets, service records) before invoicing.

• Perform data entry, reconciliation, and record-keeping with precision.

• Maintain proper filing of invoices, receipts, and financial documentation.

• Support daily administrative and accounting tasks as needed.

• Ensure all financial and client information is kept private and confidential.

• Proactively identify and correct discrepancies or inconsistencies in billing data.

Requirements

• Nitec / Diploma in Accounting, Business, or related discipline.

• 2–3 years of experience in billing or accounting, preferably within logistics, warehousing, or transport.

• Skilled in Microsoft Excel (including formulas), Word, Google Suite, and familiar with accounting software and WMS systems.

• Proactive and independent — takes ownership of tasks and solves problems without waiting for direction.

• Strong numerical sense and attention to detail; able to spot and correct errors quickly.

• Comfortable making calls to customers, banks, or vendors to follow up or resolve issues.

• Trustworthy and dependable with confidential information.

• Diligent, and self-motivated, with a positive attitude and sense of responsibility.

• Looking for a stable, long-term role in a growing company.

Why Join Us

• Stable and established logistics company with over 30 years in business.

• Opportunity to build a long-term career in accounting, finance and logistics.

• Supportive and team-oriented environment that values independence and initiative.

• 5-day work week, competitive salary, and 13th-month bonus after 1 year.