ADMINISTRATIVE ACCOUNT ASSISTANT - #1118607

Job Description & Requirements

Accounting Duties :

· Perform & assist in accounting operations with daily reconciliation of payments received, including matching operational reports with bank statements

· Prepare and maintain accounting ledgers, journals, schedules and reconciliation

· Liaise and follow up on payments/collections with vendors, customers and internal departments regarding billing issues

· Ensure accounts payable, receivable, and inventory ledgers are all reconciled and all expenses entered and accrued before preparing closing reports

· Assist with general finance-related administrative duties

Administrative Duties :

· Perform billing in the accounting system and portal

· Send out Statement of Account to customers

· Process staff claims/update cash book

· Ensure supporting documents are uploaded and both physical and digital documents are in proper filing systems.

· Application for a license or access permit from government bodies or locations that require it when necessary

· Maintain and organize company records, contracts, and confidential documents

· Company vehicles maintenance, repairs, seasonal parking, and vehicle-related matters

· Oversee and maintain in good order office facilities/equipment & supplies eg. aircon system, copier, computers, etc.

· Handle phone calls, emails, and other correspondence

· Arrange meetings, minutes, appointments, and event schedules, travel/accommodation, if any

· Maintain office and housekeeping items. Managing the purchase of all Office supplies, such as pantry items, stationery, and maintaining stock

· Flexibility to perform and ad hoc other general administrative duties or operational tasks when required

Requirements:

· Minimum GCE ‘O’ Level / Higher NITEC / Diploma in Accounting, Business Administration, or equivalent

· At least 1 year of admin and/or accounting experience preferred (fresh graduates welcome to apply)

· Able to commence work immediately or within a short notice period

· Proficient in MS Office with basic accounting knowledge

· Ability to work independently and as part of a team

· Strong organizational and multitasking and prioritize effectively

· Positive attitude with good communication and interpersonal skills