Admin Assistant - #1118346

Responsibilities:

• Performing operation administrative duties support and preparing operation reports for the operation managers/HOD.

• Take charge on all reconciliation of attendance in the payroll system.

• Responsible for all vendor’s billing approval routing and ensure billings are processed accordance.

• Responsible to track all departmental follow ups and schedules.

• Participate in annual internal audits and safety initiatives organize by the company.

• Asist the HOD/ Managers on various claims matters.

• Maintaining and upkeeping documents, records and filing according to IMS system

• Coordinate full spectrum of HR and payroll duties with Operations Managers/ Executives/Supervisors.

• Handling Office store Management and Inventories (uniforms, stationaries, stocks)

• Stand-in as operation role in critical situation or exigency situation

• Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.

• Attending to any enquiries and escalate to superior when necessary

• Coordinating with various departments when necessary

• Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting

• Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.

• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings

• Any other ad-hoc duties as assigned by direct superior

Requirements:

• At least 2 years of admin experience

• Team player with good communication and interpersonal skills

• Proficient in Microsoft Office applications (Excel, Powerpoint, Word & etc.)