Project Admin - #1118232

We are looking for a meticulous and proactive Project Administrator to provide end-to-end administrative and coordination support for our project teams. This role is critical in ensuring effective project governance, smooth operations, and team collaboration.

Key Responsibilities

1. Meeting & Communication Support

• Schedule and coordinate project meetings, workshops, and review sessions.

• Prepare agendas, take accurate meeting minutes, and circulate promptly.

• Track action items and follow up with responsible parties.

• Support clear communication across the project team and stakeholders.

2. Project Administration & Governance

• Provide day-to-day administrative support to program directors, project managers and team leads.

• Maintain project documentation, registers, trackers, and dashboards.

• Ensure compliance with project governance standards, policies, and documentation requirements.

3. Documentation & Knowledge Management

• Maintain and update project documentation, trackers, and registers.

• Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.

• Ensure proper version control and naming conventions are applied to all documents.

• Assist in preparing presentation slides, reports, and briefing packs.

4. Stakeholder & Team Coordination

• Provide logistical and administrative support for project activities.

• Support onboarding of new team members (e.g., tool access, documentation handover).

• Assist with small coordination tasks across team members to ensure smooth collaboration.

5. Team Engagement & Events

• Plan and organize project team activities, including workshops and team-building events.

• Manage event logistics such as venue booking, catering, and materials.

• Support initiatives to promote team bonding and morale.

6. General Administrative Support

• Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.

• Assist with audit, compliance, and document checks.

• Perform other administrative duties assigned to support project success.

Requirements

• Singaporean citizen.

• Diploma or Degree in Business Administration, Project Management, or related discipline.

• At least 1 year’ experience as a Project Administrator, Coordinator, or similar role preferred.

• Strong organizational skills with attention to detail and accuracy.

• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.

• Familiarity with project management terminology and methodologies (Agile, Waterfall).

• Excellent note-taking and written communication skills.

• Fast learner with a proactive mindset.

• Positive attitude and professional behavior under pressure.

• Good team player with strong interpersonal skills.

• Able to multitask, prioritize effectively, and work independently with minimal supervision.