Executive Assistant - #1117802

Key Responsibilities:

• Prepare high-quality presentations, meeting agendas, and internal communications.

• Handle sensitive documents and communications with discretion and confidentiality.

• Facilitate communication with headquarters on corporate governance and compliance issues.

• Preparation of regular and ad-hoc reports for management reporting.

• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.

• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.

• Maintain accurate statutory records in compliance with Singapore’s ACRA requirements and equivalent entities in other jurisdictions.

• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.

• Support the implementation and monitoring of internal compliance policies.

• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.

• Coordinate compliance training and internal audits as required.

• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

• Bachelor's degree in Business, Law, or a related discipline.

• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.

• Prior experience in corporate secretarial work or compliance is required; knowledge of Singapore Companies Act is a strong plus.

• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.

• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.

• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.

• High level of professionalism and discretion in handling confidential information.