Purchasing Officer - #1117113

Responsibilities:

Purchase Order (PO) Management

• Issue purchase orders to suppliers accurately and in a timely manner.

• Verify POs align with internal specifications, pricing agreements, and lead times.

Rescheduling and Adjustments

• Adjust order schedules in response to changes in customer demand or production timelines.

• Maintain proactive communication with suppliers to manage changes and minimize disruptions.

Supplier Delivery Schedule Updates

• Maintain up-to-date records of all supplier delivery schedules.

• Track order confirmations, expected delivery dates, and ensure accurate data entry into internal systems.

Shipment Monitoring

• Monitor supplier shipments to ensure on-time delivery.

• Follow up on any shipment delays, discrepancies, or urgent requirements to minimize impact on operations.

Documentation and Paperwork

• Manage all purchasing-related documentation, including PO filing, delivery orders, invoices, and goods receipt notes (GRNs).

• Ensure documentation complies with internal policies and audit requirements.
  
  

Reporting and Update

• Prepare and maintain regular reports on procurement activities, material status, supplier performance, and order tracking.

• Update internal stakeholders on critical issues such as delays, shortages, or cost changes.

• Use ERP or procurement systems to ensure accurate and up-to-date data reporting.

Ad-hoc Duties

• Assist the purchasing department with additional tasks or projects as assigned by the superior.

Requirements:

• O-level and above.

• 1 year of working experience in a purchasing, procurement, or supply chain role.

• Entry level welcome to apply and training will be provided.

• Basic knowledge of procurement processes and vendor management.

• Proficient in Microsoft Office (especially Excel) and Nav.

• Good communication and negotiation skills.

• Organized, detail-oriented, and able to multitask in a fast-paced environment.

• Salary will be paid based on working experience and qualification