Admin Assistant (Operations) - #1116415

As an Admin Assistant, you will assist in the administrative duties of the Home. These include duties pertaining to Operations, HR, Accounts and other ad-hoc tasks. This role requires the person to be meticulous, organised, and helpful. You will be working closely with staff from other departments and disciplines to ensure smooth day-to-day operations of the Home.

Duties and Responsibilities

• Answering telephone and transferring calls appropriately

• Attending to external parties and redirecting them accordingly

• Receiving, recording, and issuing of receipts for donations and nursing fees

• Routine updating and filing of staff and operational registries, including whiteboard charts, training records, and muster lists

• Maintaining office stationary, supplies, and filing cabinets in good order

• Tracking of fixed assets and assets tagging

• Scheduling and Minute writing

• Assist in Accounts-related functions, including Updating of receipt vouchers, Preparing reimbursement claims, Conducting bank runs etc.

• Assist in HR-related functions, including Plotting of rosters into e-Systems, Verifying overtime claims, Tracking of staff work permit renewals and medical check-ups, Upkeeping of foreign staff P-files, etc.

• General Clerical responsibilities

Any other duties as assigned by Superintendent and Assistant Superintendent

Qualifications

• Minimum GCE ‘N', ‘O' level or equivalent

Other Information

• Post-secondary education/certification in related disciplines would be advantageous

• Neat and Meticulous

• Helpful and Supportive

• Able to work cohesively with colleagues across different departments and disciplines