Shipping Executive/Assistant - #1115840

Shipping Executive / Shipping Assistant (Import & Export Documentation)

Job Responsibilities:

• Handle full set of import/export shipping documents, including:

  • Bill of Lading / Air Waybill

  • Commercial Invoice & Packing List

  • Certificate of Origin

  • LC (Letter of Credit) documentation (if applicable)

  • Customs declaration and permit applications via TradeNet

• Liaise with key parties:

  • Freight forwarders, shipping lines, and courier services

  • Internal departments: sales, purchasing, warehouse, logistics

  • Government agencies (e.g., Singapore Customs, SFA, N Park, Enterprise Singapore)

• Coordinate and monitor shipments:

  • Ensure timely collection, delivery, and clearance of cargo

  • Track shipments and update relevant reports

• Ensure compliance:

  • Adhere to Singapore Customs regulations and documentation standards

  • Maintain accurate records for audits and internal tracking

• Support in logistics operations:

  • Prepare reports on shipment status

  • Help with inventory updates related to imports/exports

• Support Trade administration

o  Prepare purchase/sales quotation and purchase/sales orders into ERP

Job Requirements:

Education:

• Minimum: GCE ‘O’/‘A’ Levels, Diploma in Logistics, Supply Chain, or Business Administration

• Preferred: Diploma/Degree in Logistics/Supply Chain/International Trade

Experience:

• 2–3 years of experience in shipping, freight forwarding, or import/export documentation

Skills:

• Familiar with TradeNet, Singapore Customs procedures, and FTAs (Free Trade Agreements)

• Proficient in MS Office (Word, Excel, Outlook)

• Knowledge of Incoterms 2020 and LC documentation preferred

• Good communication and coordination skills

• Attention to detail and ability to work under pressure

Languages:

• Proficient in English & Mandarin (written & spoken) to effectively communicate with Mandarin-speaking clients.

Additional Notes:

• Willing to work overtime when required

• Team player with a proactive mindset

• Possibility of career progression into logistics or supply chain roles