Senior / Associate Executive (Quality Management) - #1113822

About Us

The National Cancer Centre Singapore (NCCS) is a leading national and regional tertiary cancer centre, attending to the majority of cancer cases in Singapore’s public healthcare sector. We offer world class oncology care by having the best talent, doing robust clinical and translational research and leading education efforts to improve cancer outcomes. Join us to build a meaningful career and offer patients hope for a cancer-free tomorrow.

About the Role

As a Senior / Associate Executive, you are responsible for administrative support to ensure efficient and effective operations within the department. This multifaceted role encompasses a wide range of tasks, including administration operations, IT support, inventory verification, event and meeting coordination, and calendar management. The position serves a crucial in coordinating and maintaining smooth departmental operations and functions.

Some of the Key Responsibilities include:

1. Administrative Support

• Process and manage documents/correspondence

• Coordinate internal/external communications

• Track and process claims/reimbursements

• Arrange travel and accommodation bookings

• Manage office supplies and equipment

• Coordinate corporate gifts and welfare matters

• Manage calendar invites and scheduling

1. Meeting & Project Support

• Prepare PowerPoint presentations

• Take and distribute accurate meeting minutes

• Track and follow up on action items

• Schedule and coordinate meetings

• Prepare meeting materials and agendas

1. Operations Management

• Department liaison (HR, MMD, IT and other departments)

• Financial transactions and documentation

• Maintain department records and databases

• Support department events and activities

1. IT & Facility Support

• IT equipment lifecycle and inventory

• Meeting room bookings

• Event planning and catering arrangements

Job Requirements

• Diploma holder in any discipline  

• Proficient in computer applications including Microsoft Office (Excel, Powerpoint, Word)

• Excellent communication and interpersonal skills

• A team-player, able to work independently with minimal supervision

• Meticulous with good organizational and writing skills

• Driven, self-motivated and able to multi-task

• At least 2 – 3 years’ experience in a healthcare setting is preferred