Executive Secretary ( Japanese MNC ) - #1112941

Job Description
The Executive Assistant to the General Manager (GM) plays a crucial role in supporting the GM, ensuring the smooth operation of the executive office. This position involves a combination of administrative tasks, communication management, and strategic coordination.

• Coordinate GM’s daily schedule, including meetings and appointments.

• Book travel arrangements, including flights, accommodation, and transportation.

• Manage visa applications for the GM, liaising with relevant parties such as travel agencies, embassies, and group companies to ensure compliance with travel requirements.

• Prioritize and manage the GM’s calendar to optimize efficiency and productivity.

• Keep the team’s calendar updated through Microsoft Outlook.

• Manage and prioritize official communication, including phone calls and emails, on behalf of the GM, serving as a primary point of contact between internal and external stakeholders.

• Plan and organize both internal and external meetings and events, ensuring timely communication and preparation with all relevant parties.

• Organize and manage company-level events and functions, including venue booking, accommodation, and communication with invited participants or guests.

• Manage, reconcile, and verify travel and entertainment expenses in line with company policy, including preparation of travel applications, claims, and related forms.

• Organize and maintain records, files, and documents relating to the team’s activities.

• Draft and review memos, letters, and other correspondence.

• Ensure confidentiality and accuracy in handling sensitive information.

• Undertake additional tasks and responsibilities as required.

Requirements

• Minimum 5 years of proven experience as an Executive Assistant or in a similar role.

• Strong organizational and time management skills.

• Excellent communication skills, with proficiency in both English and Japanese to liaise effectively with Japanese-speaking stakeholders and support business requirements.

• Proficiency in Microsoft Office Suite and related productivity tools.

• High level of discretion and professionalism in handling sensitive and confidential information.

• Demonstrated ability to adapt and perform effectively in a fast-paced environment.\

Other information:

• Working Location: East

• Working Hours: Monday to Friday, Office Hours

• Basic Salary: S$5,000 or Above + Bonuses

To Apply:
Please contact your friendly consultant, Gerry Seet at 9620 5235 or submit your resume to [email protected]

Gerry Seet Shi Hau
Cornerstone Global Partners
EA: 19C9859
Reg No: R1985231