Temp HR Admin Executive (8 months contract / Stat Board / Hybrid / West) - #1112152

P-Serv is partnering our Client, a leading name in digital transformation and they are looking for HR talents to be a part of the team!

Job Responsibilities

• Manage full internship lifecycle from recruitment to completion, ensuring time and qualityexpectations are met consistently

• Initiate intern postings across multiple platforms (Workday, Careers@Gov, School Portals)

• Screen candidate CVs according to established guidelines

• Create job requisitions and manage candidate profiles in Workday

• Monitor recruitment status and highlight risks to stakeholders

• Facilitate technical assessment process across various platforms

• Facilitate interview logistics including scheduling, room bookings, and documentation

• Prepare offer letters and internship agreements for selected candidates

• Review and validate candidate submissions to ensure complete documentation

• Ensure accurate data entry and tracking across systems

• Manage intern leave, internship completion, extension requests

• Support cyclical activities of other talent programs

• Handle procurement for internship engagement activities

• Generate salary adjustment letters and collate data for monthly KPI reports

• Update standard operating procedures (SOPs)

• Participate in User Acceptance Testing (UAT) for new systems

• Collaborate with internal teams and stakeholders to enhance operational efficiency, streamline workflows, and navigate changing business need

• Manage end-to-end administrative support for learning programs, workshops, and training sessions

• Assist in creating and publishing classes and training events on Workday, ensuring details are accurate and up-to-date

• Track weekly attendance records and compile reports for internal stakeholders

• Coordinate enrolments, withdrawals, and rescheduling requests, ensuring timely updates in systems

• Support attendance marking and follow-up on incomplete or missing attendance records

• Arrange and manage room bookings, catering (if required), equipment setup, and other on-site requirements for training events

• Check on learning invoices, to ensure accurate charging

• Maintain learning operations trackers, SOPs, and documentation to ensure consistency in processes

• Any other ad-hoc matters 

Job Requirements

• Diploma in Human Resources or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as VLOOKUP and pivot tables are important)

• Experience with Workday or other leading HR Systems preferably

• A good team player, possess a cheerful personality and a positive attitude

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Mon – Thu, 8.30am – 6pm ; Fri, 8.30am - 5.30pm

• MapleTree Business City (Nearest MRT – Labrador Park)

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R1106405 | EA Personnel Name: Khadijah Abdul Rahman