Administrative Executive - Corporate Secretarial Team - #1109649

Executive Officer / Assistant Manager (Legal & Office Support)

Department: Legal, Compliance & Corporate Secretariat
Contract Duration: 6 months + 6 months (renewable)
Budget: Up to $4500/month
Nearest MRT: Geylang Bahru MRT
Work Arrangement: Hybrid work arrangement may be available, subject to team requirements
Industry: Electricity and gas distribution company

Job Summary:

We are seeking a proactive and detail-oriented Executive Officer to provide full-spectrum administrative and office support to the Legal, Compliance, and Corporate Secretarial teams. This role is crucial to ensuring smooth departmental operations, efficient handling of legal requests, coordination of documentation and meetings, and support to senior stakeholders. The ideal candidate is a team player with strong organizational skills, able to thrive in a fast-paced environment.

Key Responsibilities:

• Offer administrative support to team members (e.g., printing, filing, scheduling meetings)

• Provide comprehensive administrative and logistical support for the Legal, Compliance, and Corporate Secretarial teams

• Allocate legal assistance requests to relevant lawyers and open new files

• Process invoices and coordinate approval workflows

• Assist in planning and managing logistics, including F&B arrangements, for Board and Committee meetings and department events

• Conduct Land Title Searches as required

• Prepare and update departmental reports for the Chief Legal Officer

• Coordinate onboarding and offboarding processes for new hires and leavers

• Organise departmental activities and provide general office support

• Perform any other duties assigned as part of department operations

Requirements:

• Minimum 3 to 4 years of relevant experience in administrative or office support roles

• Strong multitasking and time-management skills; able to prioritise in a fast-paced environment

• A collaborative team player who takes initiative

• Proficient in Microsoft Office tools, including Word, Excel, and PowerPoint

Please send me your resume to [email protected]

Tan Wen Sin (R23118072)
RecruitFirst Pte Ltd (E.A. 13C6342)