Logistics Executive - #1108981

Job Scope & Responsibilities

Inventory & Stock Management

• Maintain and manage inventory for multiple brands, ensuring accurate stock levels for both raw materials and retail-ready products.

• Perform regular stock-taking and reconciliation to tally raw and retail stock counts against recorded data in the CRM system and Google Drive.

• Ensure proper batch control, labeling, and storage conditions are adhered to, for both physical storage and e-commerce stockholding.

• Manage and monitor the label inventory for all e-commerce product lines; anticipate and request restocks before depletion occurs.

• Pack and prepare raw materials into finished goods for retail sale, ensuring proper packaging, labeling, and presentation standards are met.
  
  

Procurement & Supply Coordination

• Liaise with suppliers for procurement of packaging materials, tracking delivery timelines and ensuring availability of materials required for retail and online orders.

• Source and propose alternative packaging materials or solutions as requested by the office team, ensuring cost-efficiency and brand consistency.

• Maintain and restock office, retail, and outlet supply inventories, including essentials such as stationeries, forms, and basic consumables.

• Coordinate and oversee the packing and distribution of supplies to various outlet locations.
  
  

E-Commerce Fulfillment & Logistics

• Verify and process incoming e-commerce orders, ensuring order accuracy and fulfillment according to SOP and agreed timelines.

• Create invoices for each order, adhering to e-commerce process SOPs and internal documentation guidelines.

• Pick, pack, and label e-commerce orders for shipping, ensuring correct product variants, quantities, and packaging.

• Book and track couriers or delivery services for timely dispatch of all online orders; monitor shipping status and address any logistics issues.

• Ensure all retail customer orders are fulfilled in a timely, organized, and professional manner.
  
  

Product Quality & Organization

• Ensure each product—across all managed brands—is clearly categorized, labeled, and organized in storage and working areas.

• Conduct regular quality checks on product condition, packaging, and expiry dates; report any concerns or anomalies promptly.

• Maintain a clean and orderly workspace, ensuring product handling meets hygiene and safety standards.
  
  

Cross-Functional Support & Office Coordination

• Assist the marketing team with product logistics for campaign needs, influencer kits, retail collaborations, and event support (e.g. packing, delivery, stock management).

• Support the lead generation team by coordinating follow-ups, sending samples or kits, and updating lead communications when needed.

• Perform daily administrative duties to ensure smooth office operations, including handling correspondence (emails, packages, calls) and filing.

• Provide project support for marketing initiatives, product launches, promotions, and logistics-related campaigns.

• Collaborate with teammates to ensure coverage and support during high-volume periods or tight deadlines.

• Undertake other operational or administrative tasks assigned by management as and when required.
  

Skills & Experience Required

• Proficient in Microsoft Word, Excel, and Google Workspace (Sheets, Drive).

• Familiarity with e-commerce platforms and logistics booking portals preferred.

• Highly organized, detail-oriented, and capable of managing multiple tasks and priorities.

• A positive working attitude with a team-player mindset and willingness to assist wherever needed.

• Previous experience in inventory, logistics, or e-commerce operations will be an advantage.