HR Assistant (1-year Contract) - #1108165

The Human Resource (HR Assistant) role shall support the HR team in delivering efficient and effective services, this position entails the shaping and optimizing the organisation’s workforce. You will be responsible for contributing to maintenance a systematic and compliant work environment.

Key Responsibilities

HRMS and Digitalisation

• Support the implementation, management, and optimisation of HRMS to streamline processes and improve user experience.

• Scan physical employee personnel files (p-files) to be uploaded, categorized and filed accordingly

• Ensure all documents are scanned in the correct order and format

• Ensure proper labelling and tagging of files for easy retrieval

• Ensure compliance with regulatory requirements and organisational policies in HR data management and digitalisation workflows.

• Conduct regular reviews and upgrades of HRMS to ensure it meets the evolving needs of the organization.

• Enter necessary data and information related to scanned documents into the HR database

• Align HR digitalisation strategies with the broader organisational goals and workforce planning.

• Provide support for HR projects and initiatives related to document management and digitalization

• Develop and implement best practices for data maintenance within the HRMS to ensure data accuracy and seamless operational workflows.

• Maintain confidentiality and security of all employee records

• Verify the quality and clarity of scanned documents

• Facilitate the transition from paper-based to electronic records, enhancing accessibility, security, and efficiency in employee information management.

• Index and categorize scanned documents accurately within the digital document management system

• Update and maintain accurate records of all scanned files

Payroll

• Create and maintain employee records in the payroll system and ensure that changes are entered correctly and updated on a timely basis.

• Date Entry Overtime input

• Assist in other ad-hoc duties as assigned by the immediate supervisor or HOD

HR Ops

1. Uniform Inventory Management & Packing:

• Maintain up-to-date records of uniform stock and inventory levels.

• Coordinate the issuance and packing of uniforms for new and existing staff.

• Track uniform sizes, distribution, and returns.

2.Staff Dorm Accommodation Management:

• Maintain updated records of staff dormitory assignments and occupancy.

Requirements

• Diploma in Human Resources, Business Administration, or a related field.

• Experience in HR transformation, HRMS management, or related roles, with a focus on digitalisation initiatives.

• Proven experience in process improvement methodologies and project management.

• Strong interpersonal and communication skills

• Self-driven, outgoing and dynamic personality and disposition.

• Ability to work independently and collaboratively in a fast-paced environment while managing multiple priorities.