HR Admin - Recruitment & Onboarding (Stat Board) - #1107161

P-Serv is partnering our Client, a leading name in innovation process and we are looking for talents to be a part of the team!

Job Responsibilities

• Ensure all mailbox queries are attended to within client’s stipulated timeline

• Provide cross-function team coverage

1)      Recruitment and Onboarding

• Manage and support the full recruitment and sponsorship lifecycle for internship and scholarship programs, including recruitment, onboarding, scholarship monitoring, and offboarding

• Ensure completeness of applications, screen CVs and liaise with stakeholders for shortlisting/nominations

• Schedule interviews with stakeholders and coordinate with candidates

• Collate Research institute projects, post and manage projects submission to local Academy University (AU) portals accordingly to faculty/schools posting periods

• Conduct applicant checks on applicants

• Post job openings on AU portals and retrieve CVs within 1 month

• Assist and provide support for onboarding

• Handle exit clearance for scholars/interns and update attachment periods

• Track and process MOM pass applications, pass renewals and payments

• Manage onboarding/leave/exit documents/email queries

• Track new and terminated scholars weekly and ensure insurance coverage is in place

• Verify invoices and submit required information for insurance and EWP coverage to HR

2)      Monitoring Management

• Disburse thesis/defense allowances to scholars

• Trigger and track progress report collection and update late submissions across various scholarship programme

• Collect RA workplans and track progress ratings for reporting

• Update database with students' progress, exam results and ensure proper documentation for e-filing

• Monitor and verify document submissions in the Scholars’ Portal

• Highlight underperforming scholars or those with issues (e.g., failing QE, did not meet CAP/GPA requirement, fail to submit thesis)

• Track thesis submission and remind scholars to request PhD extensions if needed

• Verify flight itinerary/invoice for return trips and ensure compliance with funding guidelines

• Prepare funding support letters upon requests

• Process and verify trip claims and submissions according to guidelines

• Any other ad-hoc matters

Job Requirement

• Diploma in Finance, Human Resources, Business or relevant discipline

• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as vlookup and pivot tables are important)

• Experience with SAP or other leading HR Systems preferably

• A good team player, possess a cheerful personality and a positive attitude

• Meticulous with details, good communication and interpersonal skills

• Strong aptitude to learn quickly, pick up new skills and adaptable

• Able to multitask and handle high volume of work

• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Monday to Thursday, 8.30am to 6.00pm (1-hour break)

• Friday, 8.30am to 5.30pm (1-hour break)

• One North MRT Station

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R1106405 | EA Personnel Name: Khadijah Abdul Rahman