Billing Executive (Air Freight) - #1106488

This role supports the billing team in managing day-to-day invoicing and payment operations, ensuring accuracy, compliance, and timely processing while working closely with internal teams and clients.

Key Responsibilities:

Invoicing and Billing:

• Generate and send accurate invoices to customers or clients.

• Ensure that billing is done according to the company’s policies, client agreements, and payment terms.

• Review client accounts and billing histories to ensure accuracy and completeness.

• Correct billing errors and discrepancies promptly.

Data Entry and Record Keeping:

• Input billing data into the company’s accounting or billing system.

• Maintain detailed records of transactions, invoices, and payment histories.

• Ensure that client and payment information is up to date in the system.

Payment Processing:

• Track and monitor client payments, ensuring timely collection.

• Follow up on overdue payments by contacting clients via phone, email, or letter.

• Apply payments to the correct accounts and resolve any payment issues.

Customer Service:

• Address and resolve client billing inquiries and disputes.

• Provide support to clients regarding billing and payment concerns.

• Assist clients with setting up payment plans or resolving issues related to their invoices.

Reporting:

• Prepare and generate regular reports on billing and payment statuses for management.

• Assist in reconciling accounts receivable balances.

• Maintain accurate records to assist in the preparation of financial reports.

Compliance and Auditing:

• Ensure that billing practices comply with financial regulations, company policies, and industry standards.

• Assist in audits by providing necessary documentation and supporting information.

Job Requirements:

• Diploma in Accounting, Finance, Business Administration, or related field

• 2-3 years of experience in billing, invoicing, or accounts receivable preferred

• Basic knowledge of accounting systems or ERP software (e.g., SAP, QuickBooks, Oracle)

• Proficient in Microsoft Excel and comfortable handling data entry and reports

• Strong attention to detail with the ability to spot and resolve billing discrepancies

• Basic understanding of financial compliance and audit support is a plus
  

Other Details

• Location: 40 Alps Avenue, Singapore 498781

• Working Hours: Monday–Friday: 9:00am – 6:30pm

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