(Hybrid) HR Executive (Payroll & HR Administration) - #1106280

Job Description:

HR Operations

• Handle end-to-end payroll processing, including verification of attendance, computation of monthly salaries and overtime, maintenance of leave and medical records, and processing of payouts through payroll systems and bank submissions.

• Prepare and submit IRAS filings.

• Manage IR8A preparation and submission for tax clearance purposes.

• Ensure timely submission of government-related claims, including NS Make-Up Pay, Maternity, Childcare, Paternity Leave, and Levy Waivers.

• Compile and prepare payroll summary reports.

• Coordinate the preparation of annual performance evaluations and salary review appraisals.

• Respond to employee queries related to HR policies, benefits, and general matters.

• Responsible for drafting and issuing HR-related correspondence, such as confirmation letters, manpower requisition requests, employment certification letters, disciplinary notices, and termination letters.

Work Pass & Compliance

• Manage all work pass matters, including documentation, applications, renewals, cancellations, and related processes.

• Ensure accurate and timely completion of government and MOM-mandated surveys and statutory submissions.

• Administer Work Injury Compensation and Foreign Worker Medical matters, including policy renewals, claims processing, and cancellations.

Onboarding & Offboarding

• Coordinate staff onboarding, including orientation and the arrangement of workstations, laptops, mobile phones, stationery, business cards, and related resources.

• Responsible for managing and executing the employee off-boarding process in accordance with company policies and procedures.

Claims Administration

• Administer employee medical, insurance, and other related claims.

Administrative Support

• Support day-to-day operations in both administrative and HR functions.

• Manage and maintain office pantry supplies and stationery inventory to ensure smooth daily operations.

• Perform other ad-hoc duties as assigned.
  

Requirements:

• Candidate must possess at least Bachelor Degree in Human Resource/Payroll Administration Management or relevant qualifications.

• At least 3 years of relevant HR and administrative experience preferred.

• Experience with payroll processing and HR systems is an advantage.

• Good knowledge of Singapore employment laws, MOM regulations, and statutory requirements (e.g. CPF, IRAS).

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Capable of performing effectively under tight deadlines in a dynamic and fast-paced environment.

• Able to handle confidential information with discretion.

• Good communication and interpersonal skills.

• Proactive, resourceful, and able to work independently.

• Team player with a positive and professional attitude.

• Available immediately/within short notice is highly preferred.