HR & Admin Executive - #1105117

Responsibilities:-

 1. Recruitment Process

• Coordinate staff recruitment and selection process in order to ensure timely recruitment of staff

• Prepare and put up advertisements for job vacancy in MyCareersFuture, Jobstreet, and etc. 

• Liaise with Recruitment Agency for foreign workers.

• Schedule, organise and participate in interviews.

• Conduct reference checks, if required on shortlisted candidates.
   

2. Employment Process

• Prepare Letter of Offer for shortlisted candidates.

• Inform and liaise with candidate to sign Letter of Offer and to provide necessary documents eg Bank Account, qualification certificates, testimonials.

• Provide basic orientation to new employees.

• Create the new worker/staff information in the HR system.

3. Work Pass Process

• Familiar with MOM work pass procedures in terms of application of work pass application for foreign candidates.

• Inform the candidate of the approved work pass application status.

• Cancel Work Permit when the employee ends their contract/employment.

4. Payroll Process

• Check and ensure the accuracy of the payroll for each employee before generating payroll summary, bank submission and CPF submission

• Ensure timely bank submission for each month and CPF submission by 14th of next month for current month payroll.

•  Ensure all supporting documents for payroll are filed in the payroll file for audit purposes.

5. Training Administration

• Monitor and update the list of training courses attended by the employees.

• Source and register the employee for the training course approved by Management.

• Arrange and make payments to training organizer upon registration.

• File the certificates in the employee’s personal file upon completion of the training course.

6. Workman Compensation Management

• Inform respective supervisor to submit incident report when there is an accident at the workplace.

• Submit I-report in MOM when employee receives more than 3 days of medical leave. To check with Management before submitting I-report.

• Inform WICA insurance of the accident and submit all supporting documents to insurance company.

• Monitor, update and file all documents pertaining to the WICA case till the case is closed.

7. Leave Management

• Monitor and update Leave records

• File all supporting documents eg medical certificate, hospitalization certificate.

Requirements:-

• Diploma or Bachelor’s degree and/or equivalent experience plus a relevant professional qualification. 

• At least 3 years of working experience in a related field.

• Good communication and interpersonal and presentation skills.

• Good computer literacy

• High level of organization, attention to detail and time management skills