Admin Executive (Social Service) - #1104624

Key Responsibilities

• Manage and maintain client records, case files, and databases in compliance with data protection policies.

• Prepare and update documentation, reports, and statistics required by funders, auditors, or internal stakeholders.

• Handle general office administration such as procurement, inventory tracking, and maintenance coordination.

• Support submission of government or agency reports (e.g., NCSS reports, ComCare submissions).

• Serve as the first point of contact for walk-in clients, phone enquiries, and email correspondence.

• Assist clients with basic queries and direct them to appropriate personnel or services.

• Maintain visitor and appointment logs.

• Assist social workers and programme staff in scheduling appointments and coordinating outreach efforts.

• Provide logistical and administrative support for events, workshops, or group sessions (e.g., venue booking, registration, refreshments, materials).

• Support volunteer coordination and record-keeping.

• Handle petty cash and basic finance tasks such as processing claims, receipts, and payments.

• Assist with documentation for fund disbursement and donor tracking.

• Support timely submission of financial reports or reconciliation documents.

• Ensure all records are accurately maintained and archived according to internal SOPs and regulatory requirements.

• Support audit exercises and ensure necessary documentation is available.

Qualifications & Skills

• Minimum Bachelor's Degree in Business Admin, Social Services, or related fields.

• At least 1–2 years of relevant admin experience (experience in a social service setting is a plus).

• Proficient in Microsoft Office and case management systems (e.g., SSNet or equivalent).

• Good interpersonal and communication skills.

• Empathetic and sensitive to working with vulnerable populations
  

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275