Admin Associate (Contract) - #1104218

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication, coupled with a proactive approach to follow-up, are essential. You are to maintain strict confidentiality of sensitive information through discreet handling and has a high degree of professional maturity.

Responsibilities

You will be reporting to the manager in President’s office.

• Manage President’s calendar for all meetings and events, including the coordination of drivers’ daily schedule.

• Manage President’s general mailbox and distribution of internal comms originating from President’s Office.

• Work with other Executive Assistants (who support senior management and directors) to ensure information flow and seamless coordination of internal activities, meetings, and travel arrangements

• Maintain an organised and up-to-date filing system, for documents, records, and other essential information related to the Office of President.

• Serve as the primary point of contact for all MOE-related inquiries and meetings.

• Assist with President’s research admin matters.

• Assist to support events and visits as required and prepare relevant documents for meetings and engagements.

• Undertake other administrative responsibilities and ad-hoc assignments as required.

Requirements

• Proven experience: Minimum 2 years as an Executive Assistant

• Demonstrated adaptability and openness to change

• Strong interpersonal skills

• Collaborative team player

• Proficiency in MS Office Suite

• Strong oral and written communication skills