HR & Administration Executive (MNC) - #1103746

About our client

Our client is a leading and established MNC with worldwide operations.

They are looking for an individual to join them in their growing team, here is your chance to be part of an exciting team geared towards both company and personal success.

HR & Administration Executive (MNC)

Job Purpose:

• To administer all HR & Admin matters for the Terminal.

• To maintain all necessary documents.

• To perform and support key HR functions in the areas of Learning & Development, renewal of work passes, administration of ISO document and HR processes and assist HR & Admin Manager on the day-to-day operations.

Principal Accountabilities

Recruitment and Selection:

• Determine future personnel needs together with line management;

• Coordinate the placing of internal and external advertisements to find candidates;

• Interviews for potential candidates and coordinates with line management concerning the fit with the job.

• Review and revise tests or assessments for selection.

• Coordinate all pre-employment to post-employment activities necessary.

Salary, Benefit and Claims:

• Preparation of monthly employee payroll and submission for bank.

• Prepare monthly payroll report, reconciliation report and other reports to the respective department.

• Take charge of the TMS, leave and staff benefits administration, leave accrual, sick leave etc. in HRMS.

• Liaise with employees, vendors, insurance brokers, and banks to investigate and resolve payroll, benefit and claim matters.

• Investigate and draft reports or letters on grievance.

• Handles employees’ relations in a unionised company.

Training and Development:

• Identify training and development needs of staff in conjunction with line managers.

• Establish the Annual Training Plan according to Learning Plan & Training Matrix.

• Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on employees’ external and internal trainings.

• Prepare training budget, seek and obtains funding approval, control costs against budget.

• Direct planning and organisation of all workshops that are offered.

• Sourcing for relevant training providers whenever necessary.

• Preparation of training materials or presentation whenever necessary.

• May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness.

• Train employees on the use of HRMS or other trainings and provide orientation to new joins.

Documentation and Record Keeping:

• Maintain all personnel files, ensuring strict confidentiality of information.

• Maintain all personal medical records and claims, ensuring that routine medicals are arranged and completed on time.

• Maintain of personnel training records and coordination of training with service providers and HSE.

• Maintaining, and ensuring timely update, of all Company records and Licences.

• Review and update HR manuals and forms (in DMS) with consultation of the Manager.

Other Administrative Duties:

• Arrange and liaise with appointed clinic and Line Managers on periodical OH checks with Raffles Medical Group.

• Carry out the required administration functions within the office.

• Complies with HSESQ Management System.

• Any other duties as assigned from time to time.

Job Requirements:

• Diploma or relevant HR certificate in Human Resource or Business Administration.

• Minimum 5 years of relevant experience.

• Proficient in MS Windows, Excel, Word and PowerPoint.

• Good communication skills and must be fluent in both English and Chinese.

• Good analytical skills.

• Proactive and possesses positive working attitude and great disposition.

• Diligent and quick-witted in handling crisis situations.

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!

Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:

[email protected]

What our client offers

Develop Your Potential:

They emphasize and offer career growth, learning and development opportunities, which will fuel your career aspirations and complement your business exposure across their business network.

Diverse, Equal Opportunity:

They build a sustainable work culture where their people feel welcome, valued, respected and able to express their ideas and beliefs freely. They believe that diversity of thought and approaches in their workplace makes them stronger as a team.

Competitive Compensation and Benefits:

They are committed to recognizing and rewarding your contributions to the business. They benefits packages aim to improve your quality of life by providing support for various health and recreational schemes.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.

THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 | UEN: 53435609E