HR cum Administration Assistant / Executive - #1102658

We are looking for a meticulous and reliable HR cum Administration Assistant / Executive. They will undertake both the Human Resources role and general administrative tasks.

Responsibilities:

·         Provide HR & general administration support

·         Assist in the preparation of regularly scheduled HR reports

·         Arranging travel, Visas and accommodation (for local and overseas staff)

·         Assist on all day to day HR duties including the application / renewal of Work permits

·         Update of new hires details and maintain staff personnel file

·         Maintain and submisison of staff attendance records (including Overtime), medical & leaves records and accommodation records

·         Carry out effectively on staff’s onboarding / offboarding processes

·         Procure or renewal of Medical Insurance with the agency

·         Sourcing of accomodations for overseas staff in supporting local projects

·         Develop and maintain proper filing system and work instructions

·         Adhere to MOM (Ministry of Manpower) guidelines at all times

·         Replenish of the office supplies where necessary

·         Any other duties as assigned by the HR manager

Requirement:

·         At least Higher NITEC/Diploma

·         Working area: Woodlands unless otherwise will be deployed to other project sites as and when is needed

• Communication skills: Excellent verbal and written communication skills to effectively convey HR policies, engage with employees, and liaise with management.

• Interpersonal skills: Strong interpersonal abilities for effective employee engagement, conflict resolution, and building rapport with diverse teams.

• Problem solving: The ability to analyze HR challenges, offer solutions, and navigate complex employee-related issues.

• Attention to Details: Meticulousness in handling confidential employee data, ensuring accuracy in documentation, and compliance with HR policies.

• Negotiation skills: Proficiency in negotiation to resolve conflicts, handle employee grievances, and facilitate agreements between employees and management.

• Time Management: Strong organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines effectively.

• Adaptability: Flexibility to adapt to evolving HR practices industry changes, and embrace new technologies or methodologies in HR management.

• Ethical Standards: Upholding ethical standards, integrity, and confidentiality in handling sensitive HR matters and employee relations.

• Languages: Spoken and written in English and Chinese is essential.