Purchasing Manager - #1102595

Company Description

Paradox Singapore is an urban resort that offers guests a sophisticated yet playful blend of traditional refinement and modern elegance. Located in the vibrant river district of Clarke Quay, the hotel is perfect for those looking for a stylish home base during business travel, or a quiet sanctuary to relax and unwind. Our comfortable rooms and spacious suites feature picturesque views of the city's skyline and are equipped with thoughtful amenities for laid-back style without any fuss.

Role Description

• Develop purchasing strategies, implement cost-saving initiatives and oversee the purchasing team in the daily activities without compromising on minimum quality and standards.

• Work closely with various departments and business units to understand their needs and priorities.

• Communicate effectively with internal teams to provide updates, gather feedback, and address concerns related to purchasing.

• Analyze spending patterns and identify areas for potential casavings or optimization.

• Participate in budgeting and financial planning processes related to purchasing activities.

• Review purchase requisitions considering issues such as lead times, standardization, quantity discounts, and purchasing budgets.

• Engage in value analysis of currently purchased materials to achieve cost savings without sacrificing quality.

• Check and manage the current supplier's list by identifying potential suppliers and conducting vendor visits.

• Stay updated about technological innovations and review lower cost substitute materials with all departments.

• Conduct periodic market surveys in association with the Departments concerned to determine and/or validate the availability and prices of market goods.

• Visit and evaluate suppliers, to request quotations or bids, to negotiate prices and terms, to place orders, to resolve problems, to follow up any outstanding delivery and activate any payment with hotel current suppliers and potential suppliers.

• Ensure the reconciliation of Purchase Orders and Invoices, making sure prices and quantities are correct with Suppliers & assist if needed.

• Ensure creation of Article Codes/Price Quote and Vendors details are updated accordingly in the system and assist if needed.

• Handle RFP and RFQ exercises for all categories including CAPEX purchases and Services.

• Assist in Contracting process after initiation of purchase requests by Department Heads and approval obtained from Superior. 

• Assist in report analysis in preparation for new work stream.

• Tabulating of Price Summary, quantities, quality and recommendation of award for various work streams that are assigned to.

• Assist in conducting periodic reviews and audits to ensure adherence to purchasing policies and procedures.

• Be familiar with import procedures and documentation and approvals that may be required from local government.

• Ensure that all Paradox’s control procedures pertaining to Purchasing are strictly complied with.

• Identify training needs, develop improvement plan, coaching, and discipline of staff.

• Participate in interviewing, recruiting, hiring, and training qualified candidates.

• Provide guidance and direction to staff by identifying developmental needs, coaching, and mentoring.

• Any other adhoc duties as and when assigned by the Management.