Admin Assistant (5.5 days/ west/ healthcare) (ID: 679378) - #1102279

• Opportunities to growth

• Dynamic working environment

• Competitive remuneration package

Responsibilities:

• Handle admission processes for new residents, including preparation of documents and data entry.

• Maintain and update residents’ records, including vaccination data, ACP/PPC documentation, and clinical quality indicators.

• Write and distribute minutes for nursing meetings and assist with follow-up actions.

• Coordinate appointments and visits for residents, including medical reviews and family meetings.

• Assist in organizing internal events, festive celebrations, and staff engagement activities.

• Oversee inventory management for medical and office supplies, including ordering, tracking usage, and stock replenishment.

• Prepare purchase requisitions and liaise with vendors for service coordination and delivery.

• Register staff for training sessions and maintain updated records of training attendance and certifications.

• Support vaccination exercises for residents and staff by coordinating schedules and maintaining accurate records.

• Provide administrative support for audits, compliance checks, and operational reporting.

• Assist in maintaining organized filing systems (hardcopy and digital) for easy reference and retrieval.

• Offer branch-level support when needed, including vendor management and operational data collation.

• Carry out other administrative tasks as assigned by the supervisor to support the overall functioning of the nursing team.

Requirements:

• Minimum NITEC/Higher NITEC/Diploma in Healthcare, Business Administration.

• At least 1–2 years of relevant administrative experience

• Good knowledge of Microsoft Office (Word, Excel, PowerPoint) and basic data entry systems.

• Strong organizational and coordination skills, with attention to detail.

• Able to multitask, prioritize work, and work independently in a fast-paced environment.

• Familiarity with healthcare documentation, vaccination records, and patient data handling is an advantage.

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. Alternatively, you may email us an updated copy of your resume

EA License No.: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

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