Facilities Officer - #1101776

RESPONSIBILITIES & EXPECTATIONS

General Duties

• Fully responsible for the day to day operation of the building.

• Coordinate all maintenances and administrative staff assigned to the building.

• Carry out all maintenance functions to the highest standard expected for the client and the subsidiary proprietors.

• Coordinate personnel of providing maintenance, finance, security, fire safety and car park management.

• Ensure all contract works/ routine servicing are carried out accordingly as specified in their contracts agreement.

• Review all contracts, agreements and insurance before their expiry and recommend renewal or call for quotation / tender.

• Co-ordinate council meetings and general meetings.

Other Duties

• Generate (Daily / Weekly / Monthly) planned activity.

• Create and assigned work order to technician.

• Monthly Inventory stock count.

• Report & tracking fault analysis.

• Monitor breakdown trips.

• Generate monthly inspection reports.

• Monitor and tabulate monthly water meter reading / electrical meter reading

• Prepare and source quotations for different job scopes

• Generate Purchase Order to contractor / term contractors

• Liaising and coordinating with contractors to ensure maintenance works are done on time

• Furnishing of weekly and bi-weekly checklist.

• Manage and monitor service standard of the term contractors.

• Review all contract works / routine servicing are carried out accordingly as specified in their contract agreement.

• Renewal Government licensing

• Event Management of Ad Hoc events.

• Prepare reports and presentation slides for the meetings.

• Report to FM on issues relating to the ground.

• Familiar with Electrical works such as LEW, Substation, Switchboard, Busbar, Power Transformer, Standby Generator, Voice Communication System, Audio Intercom System, Fireman intercom and Lighting.

• Familiar with ACMV such AHU, PAHU, DX FCU Chilled Water FCU, MV Fan & Jet Fan, Chillers, Chiller Plant Room, MCCB for Chiller System

• Familiar with Fire Protection System such as Addressable Fire Alarm, Wet Sprinkler System c/w pumps, NN100 System (Server Room), Dry Risers, Fire Extinguishers & Hosereel System, Fire Decam, Escalation Process, Pressurization Staircase and conduct fire drill annually.

• Familiar with Hot Water Plant Room, booster pump / return pump, hot water storage tank, heating element and hot water system control panel.

• Familiar with Plumbing and Sanitary such as Domestic Cold Water Booster Pump for Production, Domestic Cold Water Booster Pump for Non-Production, Rainwater Booster Pump, Rainwater Transfer Pump, Newater Transfer Pump, Rainwater Circulation Pump, Penstock Pump

• Familiar as Built Drawing, Gross Floor Area.

• Familiar with Civil Engineering Works such as concrete spalling, cement works, water proofing, roofing works.

• Familiar with CCTV System

• In charge of Cleaning Services - conduct check for general cleanliness, attendance of the cleaners, arranging water jetting, drainage declogging and rubbish disposal.

• In charge of Landscapes Services – attendance of landscapers, maintenance and fertilizing the plants, trimming and cleaning the plants

• In charge of Swimming Pool Services such as general cleanliness, check for algae growth, chlorination Water Test sample and NEA License Renewal and Irrigation System

• In charge of Security Services such as attendance of security officers, theft act and conduct spot check on security, Guard Tour (Patrol System), Diesel Pump and topped up, logging of visitors / vehicles.

• In Charge of Lift Services.

• In Charge of Pest Control Services

REQUIREMENTS

• Preferably with at least minimum 2 years’ relevant experience.

• Certificate / Diploma in property management or related courses.

• Strong communication and negotiation skill.

• Ability to do some hand on work at site, handle pressure and multiple tasks.

• Good administrative and Computer literacy.

• Good knowledge on fire safety system, building, electrical and plumbing services.