OFFICE MANAGER - #1101599

About the role

We are seeking a motivated and experienced Office Manager to join our team at BSM ENGINEERING AND CONSTRUCTION PTE LTD' in the Pioneer West Region. This full-time position will be responsible for overseeing the day-to-day operations of our office, ensuring efficient administrative support and a smooth-running work environment.

What you'll be doing

• Manage and oversee all office administration tasks, including procurement, inventory management, and facilities management

• Coordinate the work of administrative staff and provide leadership and support as needed

• Implement and maintain efficient office systems and procedures to optimise productivity

• Act as the primary point of contact for internal and external stakeholders, addressing inquiries and resolving any issues that may arise

• Assist with HR-related tasks such as onboarding, offboarding, and employee records management

• Monitor and maintain office equipment and supplies, placing orders as necessary

• Collaborate with the management team to identify areas for improvement and implement solutions

Job Requirements

• Minimum 3-5 years of experience in an office management or administrative supervisory role

• Strong organisational and multitasking skills with the ability to prioritise tasks and meet deadlines

• Excellent communication and interpersonal skills, with the ability to interface effectively with all levels of the organisation

• Proficient in the use of Microsoft Office suite and other office software

• Problem-solving mindset and the ability to work independently as well as part of a team

• Knowledge of office administration best practices and a commitment to continuous improvement

• Oversee the daily operations of the post office, ensuring smooth and efficient service delivery

Skills & Competencies

• Good understanding of office operations in a construction setting (e.g., delivery notes, site records, contractor logs and )

• Good knowledge of HR support functions (e.g., timekeeping, worker records, permit tracking and MOM matters)

• Familiar with accounting tasks such as invoicing, petty cash handling, and purchase order tracking

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting or HR software is a plus

• Strong organization skills, able to manage filing, data entry, and document control efficiently

• Good communication and coordination skills to liaise between office, site teams, and suppliers

• Attention to detail and accuracy in handling records and reports

Office Staff Management Responsibilities

• Supervise and lead the office administrative team, ensuring daily tasks and operations are completed efficiently

• Delegate responsibilities, set priorities, and monitor staff performance to meet deadlines and service standards

• Provide training and guidance to new and existing staff on administrative procedures and company policies

• Conduct regular meetings and communication to maintain team alignment and resolve workflow issues

• Assist with performance reviews, leave planning, and conflict resolution within the office team

• Foster a positive work environment, promoting teamwork, accountability, and professional growth

• Coordinate with management to ensure office staffing needs and workloads are properly managed

Benefits Offered by the Company (Office Manager)

• Competitive salary package, based on experience and qualifications

• Performance bonus or incentive allowance based on individual and company performance

• 13th-month bonus (Annual Wage Supplement)

• 5.5-day or 5-day work week (depending on company policy)

• Paid annual leave, medical leave, and public holidays as per MOM regulations

• CPF contributions in accordance with Singapore regulations

• Staff training and development opportunities

• Transport or mobile allowance (if applicable)

• Friendly and supportive work environment with close coordination between admin, accounts, and project teams

• Career advancement opportunities within the company’s admin or operations department

• Company-organized team-building activities, staff lunches, and festive celebrations

About us

BSM ENGINEERING AND CONSTRUCTION PTE LTD' is a leading provider of engineering and construction services in the Pioneer West Region. With a strong focus on quality, safety, and innovation, we have established a reputation for delivering exceptional results on a wide range of projects. Our team of dedicated professionals is committed to driving the success of our clients and the growth of our company.

If you are interested in this exciting opportunity, please apply now.