Admin Executive - #1100946

We are looking for a Admin Executive to lead office administration, coordinate logistics, manage facilities, and deliver essential support to HR and operational departments.

Job Duty and Responsibility

• Arrange travel, hotel accommodation for senior-level staff and visitors (if required)

• Coordinate repatriation travel for foreign employees

• Manage visa applications for business travel (if required)

• Prepare letter of invitation for visitors or oversea employees

•  Coordinate courier services between Yishun and Ang Mo Kio offices

• Collect, sort, and distribute incoming mail for Ang Mo Kio internal staff

• Manage procurement of office supplies and stationery across all locations

• Oversee photocopier toner and waste toner replacements

• Monitor and replenish pantry for all location

• Coordinate with the vending machine vendor on all related matters

• Administer employee access cards (issuance, record updates, replacements, and termination)

• Manage name card and locker key issuance for employees

• Coordinate uniform and T-shirt distribution

• Update and maintain public holiday calendars via email

• Manage user accounts in Egencia and Concur (creation and deletion)

• Coordinate external training registration and maintain training records

• Support logistics and planning for HR and company events/functions

• Act as the contact person for building management

• Oversee general office maintenance and workspace setup for new hires

• Coordinate office renovation and relocation projects

• Manage office cleaning vendor, including service schedules and performance for all sites

• Arrange and monitor regular carpet cleaning services

• Manage building notifications and communications from the landlord

• Coordinate ordering and installation of office nameplates

• Administer season parking applications, updates, and terminations for Ang Mo Kio’s employees

• Serve as the company’s appointed Fire Warden and act as a key contact point during emergency situations

• Support Office risk management and compliance-related matters

Requirements

• Minimum 5 years of experience in HR Admin or Office Administration

• Min Diploma in Business Administration

• Proven experience in administrative or office management roles

• Independent, resourceful and a team player

• Strong organizational and coordination skills

• Good interpersonal and communication abilities

• Ability to multitask and work in a fast-paced environment

• Proficient in MS Office Suite

• Based in Ang Mo Kio Office, however due to work requirement, he/she will be required to travel to different sites whenever necessary