Executive, Medical Affairs - #1100262

The National Kidney Foundation (NKF) is dedicated to promoting kidney health and providing quality, highly subsidised dialysis treatment and holistic care to patients.  NKF strives to be an advocate and integrator for the community, by the community. While supporting kidney failure patients with quality dialysis treatment and integrated care, NKF’s greater mission lies in preventing or delaying kidney failure through kidney health education, with deeper integration into the community and strategic collaborative partnerships.

As NKF moves towards its Future Forward 2030 vision, the Foundation remains committed to pioneering advancements in kidney health and patient care. Key goals include tackling the growing prevalence of kidney failure, enhancing patient support and care, and leveraging innovative technologies to improve quality and efficacy of treatment, enabling patients to thrive on dialysis.  With a steadfast focus on these initiatives, NKF aims to be at the forefront of kidney health in Singapore.

We are looking for a detail-oriented Executive to join the Medical Affairs team. Reporting to the Function Head, you will support healthcare projects, operations, and quality initiatives that enhance patient care. Ideal for a nursing professional who thrives in a behind-the-scenes role driving meaningful impact. Your responsibilities are as follows: 

Operational & Administrative Support

• Provide end-to-end support to the HOD and Manager in managing operational activities across various dialysis and support programmes (e.g. Peritoneal Dialysis, Haemodifiltration, Nocturnal Dialysis, Kidney Supportive Care and etc.).

• Coordinate service-related administrative matters including service level agreements, follow-ups, claims, and procurement processes (e.g. high-value drug requisitions).

• Support the submission and follow-up of project evaluations in alignment with departmental goals.

• Coordinate weekly high-value drug requirements and ensure timely purchase requisitions to maintain adequate stock levels.

• Act as a liaison between departments to streamline workflows and ensure smooth project execution.

Quality & Compliance Management

• Perform and review hospitalization coding to ensure accuracy and integrity of clinical data which is subject to audits, as required.

• Support NEHR audits and internal quality reviews, maintaining compliance with regulatory standards.

• Assist with the monitoring and documentation of quality indicators for continuous improvement.

Education & Event Coordination

• Manage logistics for webinars and training events, including virtual platform support.

• Provide key support for conferences such as the Kidney Care Conference Singapore (KCCS) — handling speaker liaison, registration, logistics and etc.

Committee & Project Support

• Provide administrative and secretariat support for End-Stage Renal Disease (ESRD) and Research Committees, including meeting coordination and tracking project deliverables and claims.

Qualifications

• Diploma or Degree in Nursing.

• Must possess a valid Singapore Nursing Board (SNB) certification.        

Experience

• At least 3 years of experience in healthcare administration, quality assurance, project management, or a related field.

• Background in clinical practice is an advantage.

• Familiarity with Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).

Key Competencies

• Strong attention to detail and high standards of accuracy.

• Project management and organizational skills, with the ability to handle multiple tasks and deadlines.

• Effective communication and interpersonal skills to collaborate across multidisciplinary teams.

Personal Attributes

• Proactive and resourceful in problem-solving and process improvement.

• A team player with a service-oriented mindset.

• Able to work independently with minimal supervision.

• Committed to upholding patient safety and clinical excellence.