HR & Admin Executive - #1098907

HR & Admin Executive

We are seeking a proactive and detail-oriented HR & Admin Executive to support the full spectrum of HR and administrative functions. The ideal candidate will have strong knowledge of employment laws, HR best practices, and payroll systems, with the ability to handle multiple responsibilities efficiently while maintaining high standards of confidentiality and compliance.

Key Responsibilities:

• Manage the full spectrum of HR functions, including recruitment, onboarding, employee relations, and offboarding.

• Administer work pass matters, including applications, renewals, and cancellations through EPOL/WPOL platforms

• Maintain accurate and up-to-date employee records, including P-files, and HR databases, ensuring proper documentation and confidentiality.

• Ensure compliance with local employment laws, industry regulations, and internal HR policies.

• Stay updated on industry trends and HR best practices, and implement innovative strategies to enhance HR processes.

• Handle monthly payroll processing and salary report preparation. (Experience with Timesoft system is an added advantage.)

• Process statutory and government claims such as maternity, childcare leave, NSmen, and other relevant claims.

• Prepare and manage employment-related documents including employment contracts, letters, and memos.

• Coordinate and manage internal and external communications related to HR matters.

• Administer employees' insurance programs, including medical, group hospitalization, and work injury compensation.

• Organize and maintain employee training schedules and course registration.

• Coordinate meal arrangements for workers as needed.

• Perform general administrative duties and provide support for ad-hoc projects or tasks as assigned by Superior.

Requirements:

• Diploma/Degree in Human Resource Management, Business Administration, or related field.

• Minimum 2 years of experience in HR and payroll administration.

• Knowledge of payroll systems, employment laws, and statutory requirements (e.g., CPF, IRAS, MOM regulations)

• Proficiency in Microsoft Office applications and HR software (Timesoft or similar is a plus).

• High level of accuracy and attention to detail

• Strong team player with excellent interpersonal and communication skills.

• Able to maintain confidentiality and manage sensitive HR matters professionally.

• Responsible, meticulous, and able to multiple tasks effectively