Project Administrative Assistant - #1098230

Chen Wa Landscape Pte Ltd is seeking an enthusiastic and organized Project Administrative Assistant to join our dynamic team. As a Project Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and supporting our team in delivering exceptional landscaping consultancy and construction services. This position requires a proactive individual with strong multitasking abilities, excellent communication skills, and a passion for creating efficient office environments.

Key Responsibilities :

Office Administration :

. Oversee day-to-day office operations, ensuring a smooth and efficient working environment.

. Assist the design team with overall coordination of manpower and appointments.

. Handle correspondence, including emails, phone calls, and mail, in a professional and timely manner for matters relating to projects/consultancy.

. Maintain and update office policies and procedures, ensuring compliance and safety standards are met.

Project Management :

. Maintain and update project records, including contracts, permits, and project schedules.

. Liaise with subcontractors, vendors, and clients to facilitate project communication and coordination.

. Proper documentation of payments and claims relating to the projects.

. Assist in conducting & submission of tenders/quotations for projects, evaluate submissions, recommend consultant/sub-contractor for award.

. Follow up on administrative work for post construction items for projects such as DLP, final accounts and coordination for handover to maintenance team.

. Manage monitoring of projects to achieve timely completion and work within the specific deadline.

. Provide administrative support to project managers and construction teams as needed.

Qualification :

Education : Diploma in Business Administration or Construction Management, or a related field (or equivalent work experience) in the construction/landscape industry.

Experience : Minimum of 1-2 years of experience in office management, administrative support, or related field.

. Singapore/PR citizen

Skills :

. Strong organizational skills with the ability to manage multiple tasks effectively.

. Excellent written and verbal communication skills.

. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

. Problem-solving skills and the ability to handle issues with discretion and professionalism.

. Ability to work independently and collaborate with diverse teams.

. Strong interpersonal skills and a customer-service-oriented attitude.

Desired Attributes :

. Attention to detail and a proactive approach to work.

. Flexibility and adaptability in a dynamic work environment.

. Ability to prioritize and meet deadlines while managing competing tasks.