Administration Executive - COMIT (Bukit Batok) - #1097000

Job Summary:

The Administrative Executive is responsible for providing overall administrative and clerical support for the Centre.

Duties and Responsibilities:

1. Handle general enquiries – walk in or phone.

2. Liaise and schedule meetings with external referral sources/community partners.

3. Schedule and arrange for new clients’ initial intake interviews

4. Manage database records and physical files of each client

5. Collate case management statistics and prepare monthly report for management review

6. Support Invoice / billing of fees and keep track of COMIT clients attending the Day Rehab programme.

7. Handle all administrative work pertaining to the operation of the Centre such as ordering stationary, processing of invoices, claims, sourcing for and liaising with suppliers, maintaining office equipment and consumables, keeping inventory of fixed assets, office mail system, ensuring the cleanliness of the Centre

8. Monthly collation of clients related statistics and ensure records match to Ingot and all other relevant internal and funding source reports.

9. Record minutes of meetings

10. Facilitate the work of the SACS Accounts and HR by providing necessary data / information and performing specific tasks as requested

11. Ensure health and safety policy is properly implemented in the Centre

12. Ensure processing of new intakes, discharges and rejection within the timeframe

13. Handle regulatory advisories such as staff movement, environmental sanitization regime, ventilation guidelines and all other new mandatory regulatory requirements that involve daily monitoring

14. Highly proficient in the use of Microsoft application to improve operation workflow with a strong emphasis on microsoft excel skills.

15. Maintain and ensure the contract of services are current and not expired.

16. Ensure the handling of centre-based daily accounting processing in accordance to the Finance Manual.

17. Perform other related duties as assigned by the Centre Head