Receptionist cum Admin Assistant - #1096411

Reception Duties

• Greet and assist visitors, ensuring a welcoming environment.

• Answer and direct phone calls professionally; take and relay messages.

• Manage the reception area, keeping it tidy and organized.

Administrative Support

• Check and process paperwork, ensuring accuracy and completeness.

• Maintain organized filing systems for easy retrieval of documents.

• Manage office supplies and inventory, ensuring timely replenishment.

Office Coordination

• Respond to emails from clients and relevant departments promptly and professionally.

• Make phone calls to set appointments and follow up on pending matters.

• Serve as a point of contact for clients, addressing their inquiries and providing necessary information.

Record-Keeping and Reporting

• Maintain and update contact lists and office records.

• Prepare simple reports or presentations as required by management.

• Assist in organizing company events or employee gatherings.

Additional Support

• Assist in handling employee inquiries related to general office services.

• Help with ad hoc tasks and errands as required to support the office team.

Requirements:

• Proficient in English and Mandarin to speak with Mandarin speaking staffs.

• Meticulous, takes initiative and has good communication skills.

• IT savvy (Microsoft Excel, Words, Power Point).

• Able to work under pressure.

• Ability to take initiative and anticipate needs.

• Reliability and dependability in fulfilling tasks.

• Resourcefulness in addressing challenges.

• Min. ITE Certificate (Nitec)

• At least 2 years of experience required.