Executive Secretary - #1096161

Responsibilities:

1.      Club Management Admin

·         Scheduling and logistics arrangements of weekly and monthly (after 15th of the month) meeting with Managers/HODs

·         Minutes taking for meetings chaired by GM including AGM (Annual General Meeting) & EGM (Extraordinary General Meeting) meeting

·         Track Managers’ leave and off days

·         Attend to Members’ feedback 

·         Overseeing dispatch operation 

·         Overseeing record of incoming mails/confidential and ensure proper dissemination

·         Overseeing Central Stationery Procurement operation 

·         Overseeing administration of membership matters

·         To maintain a register of MC decisions

·         Administer the Club’s Constitution

·         Annual Registrar of Society Filing

·         To maintain a register of Club registry for contracts, agreements and licenses etc.

2.      Management Committee Support Administration

·         Scheduling and logistics arrangements of Management Committee (MC) Meeting

·         Compile meeting agenda and reports for MC Meeting from various managers

·         Get report vetted by Management

·         Send reminders to MC members of MC meeting

·         Report to be circulated electronically to the MC members before the day of meeting

·         Take Minutes of MC Meeting

3.      Club Secretary to Management Committee (MC) & Sub-Committee (SC)

·         Liaise between members of the MC and the Club

·         Arrange, track and remind members of the Management Committee of Club events or special functions

·         Booking of Golf flight for Chairman and VIPs

·         Organize any meetings/functions as directed by Chairman

·         Distribution and administration of complimentary passes for MC & SC

·         Administer Conflict of Interest disclosure form for MC & SC for each MC term (2 Years)

·         Update of particular of MC & SC

4.      Any other duties as assigned by the General Manager.

Requirements:

• Minimum Degree/Diploma in Business Administration

• Minimum 2 – 4 years of similar experience.

• Must be independent, committed, efficient and out-spoken

• Possess excellent written/verbal communication and interpersonal skills

• Experience PA who required flexibility at work are encouraged to apply

• Plus point with country club experience

Staff transport provided from Khatib and Sengkang areas