Admin Executive - #1096158

TOPO Design Studio is a well-established, boutique design practice, specialising in designing luxury resort and hotel projects around the world.

• International Resort and Hotel landscape design practice

• Exciting career opportunity with good bonus

• Full-time / Part-time position based in Singapore

We are a small company committed to positive, high-quality outcomes. We are looking for an enthusiastic and talented Admin Executive to join our team to support our Landscape and Architectural staff in many facets of Administration.

Responsibilities:

• Administration support – assistance with various office tasks to help with the day-to-day running of the office

• Writing project fee proposals and contract variations

• Bookkeeping and accounting tasks including payroll, invoicing, expenses, outstanding debtors, budgets and tracking of project billing schedules

• Assist project leads in project planning, monitoring timelines and deliverables, reporting on project productivity

• HR support including recruitment, contracts, work visas, staff leave and salary records

• Travel planning and filing

• Document organisation, updates and filing

• Managing office supplies and schedule of office cleaning, air conditioning maintenance, equipment servicing

• Marketing – updating company portfolio, website and social media pages

Requirements:

• Excellent Microsoft Office skills - Excel, Word, Outlook

• Accounting and bookkeeping knowledge and experience (Xero preferred)

• Highly organised with a positive attitude, able to work independently and efficiently while managing multiple responsibilities and deadlines

• Strong communication and interpersonal skills in verbal and written English

• Proven experience in a similar role and/or a Diploma/Degree in Business, Administration, Management or relevant field

• Understanding and competency with social media platforms for marketing purposes an advantage

Benefits:

• Comfortable, positive and vibrant working environment

• Exposure to exciting, innovative projects worldwide

• Long-term career opportunities for the successful applicant

• Excellent salary and bonus package commensurable with experience and demonstrated abilities

Please submit your CV with a brief introductory email about yourself and your relevant experience to [email protected].

Written applications only will be accepted. Only shortlisted candidates will be notified.