Executive, Medical - #1095969

Responsibilities and Duties:

The incumbent is part of the medical administrative team in the Medical Services Department who will provide strong support to ensure smooth operation on the ground. He/She will work closely with internal and external stakeholders to achieve the outcomes accordingly. The job scope includes but not limited to:

· Manage manpower planning which comprises monthly and weekly roster for inpatient and outpatient doctors, daily coverage, and manage leave and training-related matters.

· Approve leave and claims via MOHH SuccessFactors and Prosoft.

· Coordinate postgraduate posting-related matters and work closely with internal and external stakeholders on posting, evaluation and supervisory matters.

· Perform secretariat duties for Institutional Review Board (IRB) meetings.

· Plan departmental meetings which includes weekly Senior Doctors meeting, Med Admin meeting, monthly manpower meeting and MO feedback sessions.

· Ensure timely collation of KPIs from stakeholders and submission of PMF.

· Manage Visiting Consultants-related matters.

· Provide administrative support for department and hospital audit and participate in hospital committee.

· Assist in events and activities, and other duties as assigned.

Job Requirements:

· Diploma in Business Administration or related fields

· Preferably with 2 years of relevant experience

· Proficient in Microsoft Office applications, especially Excel spreadsheet functions

· Excellent communication, organisation, coordination and interpersonal skills

· Excellent command of English in writing minutes and reports

· Ability to multi-task, work under tight timelines, meticulous, work independently and as an effective team member