RECEPTIONIST CUM ADMIN ASSISTANT - #1095742

KEY RESPONSIBILITIES:

1. Front Desk & Guest Management

• Greet and assist visitors in a professional and courteous manner, maintaining a positive company image.

• Handle incoming phone calls, emails, and general inquiries; direct them to the appropriate departments.

• Serve tea, coffee, or refreshments to guests, clients, and visitors during meetings or upon arrival.

2. Administrative & General Support

• Maintain organized filing systems, perform data entry, and prepare documents as needed.

• Provide ad-hoc administrative support to various departments as required.

• Record and arrange the sending of incoming and outgoing mail.

• Assist in scheduling meetings, managing calendars, and making travel arrangements.

• Arrange and prepare necessary items for new employees such as computer, stationery, lift & door access cards.

• Conduct periodic checks on office PCs to ensure antivirus software is up to date and assist with updates when necessary.

3. Meeting & Event Coordination

• Manage the booking of meeting and conference rooms, ensuring they are tidy and ready for use.

• Assist in planning and organizing internal company events, staff gatherings, and meetings.

4. Office & Pantry Operations

• Monitor and manage office supplies, pantry items, and stationery inventory; ensure timely restocking.

• Ensure the general cleanliness and orderliness of the office and pantry areas at all times.

• Care for office plants, ensuring they are watered and well-maintained.

• Refill the coffee machine and ensure all pantry supplies are stocked and in working order.

• Coordinate servicing of office equipment such as photocopier machines, water dispensers and coffee machines.