Administrative Assistant [Immediate] - #1095459

Job Highlights

• Great Career Development

• Multi-National Company, Asia Pacific Head Quarters

• Fast Expanding for more job opportunities

Job Description

• Provide all secretarial support for the management and staff

• Perform general office administrative duties

• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference

• Coordinate travel arrangements for employees

• Maintain filing system, contact database, employee list, and inventory

• Order and oversee office supplies

• Maintain up-to-date employee leave records

• Assist in bookkeeping, bank reconciliation, payment and expense claims

• Assist in billing Invoicing (AR) & Issues of delivery Order

• Data Entry and updating of quotation and invoices (AR and AP)

• Prepare sales quotations, order confirmation, purchase order, invoices and other sales-related documents for customers

• Co-ordinate overseas delivery / export for customers – from ensuring that payment is received from the customer in advance/ on time, to the preparation invoices and liaison with courier or forwarder for collection of cargo

• Closely coordinate with sales team and customers to ensure all matters pertaining to order, handling shipping delivery, collection, stock availability and related matters are timely followed-up and completed.

• Execute any other ad hoc duties and responsibilities which the Company may assign from time to time at its discretion

Requirements

• Diploma or Bachelor’s degree in Business Administration / Management or its equivalent.

• At least 2-3 years relevant experience

• Related experience in a multi-national company will be an added advantage

• Able to communicate with our counterpart in Beijing is a requirement