Operation Assistant - #1094854

Job Description

• To assist and support the Manager at the Operation Department on the day-to-day workshop & depots operations.

• Provide administrative support to the Operation Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly insurance claims report, etc.

• Assist to handle the full set of the accident claim processes, ensuring motor claims processes are followed up closely, till the finalization of payment.

• Submission of insurance report on a bi-weekly basis and endorsed by Manager.

• Issuance of the Quotation, DO and Invoice.

• To assist Manager in conducting weekly toolbox meetings, ensuring proper documentation is in place.

• Ensuring the First Aid box and its content are constantly monitored and replenished.

• Ensuring that all OT and Attendance form are to be filled correctly, checked on endorsed by respective Supervisors and Managers, and submitted to the HR Department promptly.

• To render kind assistance to foreign workers on all administrative matters.

• Actively participate and attend safety committee meetings in the absence of the Manager in compliance with organizational safety practice & procedures.

• Assist in organizing business travel & accommodation (eg., Application of VISA, booking and schedule flight and hotel etc.)

• Any ad-hoc duties as assigned.

Job Requirement

• Singaporeans will be preferred

• N-Level / O-Level / Diploma and above or equivalent.

• Compulsory to have knowledge in Microsoft Office, especially Excel.

• Report generation with a good eye for details to ensure report accuracies.

• Meticulous sense of responsibilities and good working attitude & follow-up skills.

• Good interpersonal skills and being able to work in a fast-paced environment.

• Enjoy working with all levels of employees.

• Process good communication and written skills.

• Preferably able to write, read and speak in English and Mandarin professionally in order to liaise with associates and customers.