Executive Personal Assistant to Director - #1094376

Job description

Job Summary:

• Director Personal Assistance

• Permanent role

• Basic up to $ 4,500 + VB

• Monday to Friday, 8.30am - 6.00pm

• Location: Woodlands

Responsibilities:

• 1. Communication & Correspondence

  • Screen and route incoming phone calls and emails to the appropriate parties.

  • Review and respond to emails, letters, and messages on behalf of senior management, as directed.

  • Maintain and update contact databases and email records regularly.

  • Act as a liaison between senior management, internal teams, and external stakeholders (e.g., clients, vendors, business partners).

  2. Calendar & Meeting Management

  • Plan and coordinate the calendar for senior management, scheduling internal and external meetings based on priorities and historical patterns.

  • Attend management meetings to take accurate minutes and provide follow-up administrative support.

  • Ensure all meeting materials are prepared and aligned with requirements by coordinating with relevant parties.

  3. Travel & Logistics

  • Organize and manage travel arrangements, including flights, accommodations, ground transport, and entertainment.

  • Ensure all travel plans comply with company policies.

  • Oversee the schedule and leave planning of the designated driver for senior management.

  4. Administration & Confidential Support

  • Handle confidential and sensitive information with a high degree of discretion and professionalism.

  • Develop and maintain effective filing systems and data management practices.

  • Manage selected budgets and accounts as assigned.

  5. Project Support

  • Execute ad-hoc projects and administrative tasks as assigned by senior management

Additional Information:

• Minimum Diploma/Degree in Business Administration or equivalent work experience

• Proven work experience as a Personal Assistant with a minimum of 3 years’ experience in providing secretarial and administrative support to the C-suite level

• Excellent verbal and written communications skills

• PC literate with knowledge of MS Office proficiency

• Outstanding organizational and time management skills

• Decisive and committed, able to work under pressure

• Ability to multitask and prioritize daily workload

• Discretion and confidentiality

• Meticulous and has problem-solving skills to deliver results and meet KPIs

• Working experience in Food & Beverage sector will be advantage

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280 

Yee Yong Yik | EA Personnel No.: R25128788